Event Transportation Management
Meeting Pad
Keep every event ride in view.
A meeting planner app that gives event organizers and onsite teams real-time visibility into reservations, chauffeurs, vehicle locations, and pickup or dropoff ETAs.
From airport arrivals to group movements and road shows, Meeting Pad helps your team stay informed and communicate with dispatch and chauffeurs as plans change.
Arrival transfer · Pickup instructions available
Chauffeur on locationGroup transportation · Vehicle location available
Review ride status & ETADeparture transfer · Reservation details available
Upcoming reservationIllustrative event workflow · Not an actual app screenshot
Built for Event Teams
Give planners a clearer picture of every movement
Keep organizers and onsite staff informed throughout the event.
Meeting Organizers
See the full event schedule
Review upcoming, active, and completed reservations for the meeting or event.
Onsite Coordinators
Stay ahead of arrivals
Monitor chauffeurs and ETAs so your team can coordinate pickups and dropoffs with better information.
Dispatch & Chauffeurs
Keep communication moving
Send messages about last-minute changes, passenger meeting points, and pickup or dropoff instructions.
What It Is
An event-wide view of your transportation operation
Meeting Pad puts event reservations and ride activity in the hands of the people coordinating transportation. Meeting planners and authorized onsite staff can review the information they need for a specific event.
Instead of checking each movement through separate calls, teams can monitor reservations, view vehicle locations, and communicate through the app.
Why It Matters
More visibility when timing matters
Event transportation brings together passengers, vehicles, venues, and changing schedules. A shared view helps coordinators respond with more confidence.
- Monitor inbound and outbound event reservations
- See vehicle locations and ride progress in real time
- Check ETAs for pickup and dropoff
- Pass updated instructions to dispatch and chauffeurs
Key Capabilities
The information your event team needs, in one app
Support event coordination before, during, and after each ride.
Reservations
Monitor every event ride
Review future bookings, current-day activity, and completed trips. Open reservation details, special instructions, and pickup or dropoff notes.
Real-Time Tracking
Locate vehicles on the map
See where event vehicles are, follow ride progress, and review routes and traffic conditions that may affect a movement.
Pickup & Dropoff ETA
Coordinate with clearer timing
Check chauffeur ETAs to pickup or dropoff locations so onsite teams can plan passenger handoffs and arrivals.
Messaging
Keep dispatch and chauffeurs informed
Send messages to dispatch about changes or issues, and provide chauffeurs with updated pickup or dropoff instructions.
Airport Coordination
Stay informed on flight arrivals
Review flight status and terminal or gate information, along with chauffeur details and contact information.
Meet & Greet
Welcome passengers professionally
Use tablet name signage to greet passengers at airports or events, with event-specific or client-branded signage.
From Planning to Pickup
Support the team throughout the event
Before the event
Review upcoming inbound and outbound reservations, trip details, and instructions for your event.
During the event
Monitor active rides, track vehicles, check ETAs, and message dispatch or chauffeurs as plans evolve.
After each ride
Review completed reservations and final charges once billing information has been updated.
Built Around Your Event
One event. Multiple movements. A more informed team.
Meeting Pad is designed for meeting organizers and onsite staff coordinating transportation for events, groups, and road shows.
Whether your team is greeting passengers at the airport or overseeing movements between venues, access to ride information helps everyone coordinate the next step.
Event Transportation Workflows
- Meeting and conference transportation
- Group arrivals and departures
- Road show transportation coordination
- Airport pickups and passenger greetings
- Onsite pickup and dropoff coordination
Request a Demo
See how Meeting Pad can support your next event
Give meeting planners and onsite teams the reservation visibility, tracking, ETAs, and communication tools they need to coordinate event transportation.